Executive Assistant

Overview:

The Buffalo Society of Natural Sciences, which comprises the Buffalo Museum of Science and Tifft Nature Preserve, is a highly valued and historied organization in the Buffalo community dedicated to inspiring joyful exploration of science and nature through engaging experiences, unique resources, and exceptional staff. We believe that science creates opportunities and shapes our world. We take pride in providing an environment that inspires curiosity, self-directed learning, and fun for our guests of all ages.

Summary of Position:

The Executive Assistant serves as the primary point of contact for internal and external stakeholders on all matters pertaining to the Office of the President and CEO. This position will function as a key partner to executive leadership by anticipating needs and proactively addressing issues, with appropriate but minimal direction and an emphasis on sound judgment, initiative, and confidentiality. This role encompasses strategic planning initiatives, supporting daily operations and special projects, with a focus on fostering relationships with staff, Board members, and external stakeholders. The Executive Assistant will support executive activities by vetting internal and external requests, directing assignments to appropriate staff, facilitating correspondence, and managing the President and CEO's budget, schedule, and travel.

Essential Responsibilities:

• Provide direct administrative support to the President and CEO, including organizing and maintaining the effectiveness of the Executive Office and portraying a positive and professional image
• Manages an extremely active schedule, working closely to keep the President and CEO and executive staff informed of upcoming commitments and requirements; makes travel arrangements as necessary
• Communicate directly and on behalf of the President and CEO with other team members, Board members, stakeholders, vendors, and the public
• Assist the President and CEO with presentations, talking points, correspondence, and other communications and provide support at public events and as needed
• Act as the primary liaison for Board members, connecting them with internal and external partners and providing relevant information and documentation
• Support the Development Department with administrative responsibilities
• Manage a portfolio of special projects to ensure progress towards planned objectives and established milestones

Education, Experience, Skills, and Qualities Required:

• 5-7 years of relevant professional experience in an Executive Office setting; not-for-profit experience and Bachelor's degree in related field preferred
• Strong computer skills and communication skills required
• Familiarity with professional office procedures necessary
• Strong computer skills, including MS Office, and virtual meeting platforms
• High attention to detail with the ability to manage multiple projects simultaneously
• Previous experience working with a Board of directors a plus
• Ability to multi-task and work well with all levels of the organization needed
• Strong writing and proofreading skills needed
• Must have excellent customer service skills and demonstrate impeccable professionalism and discretion
• Desire to work in a fast-paced setting and produce experiences and products of the highest quality, as well as to sincerely enjoy work and colleagues