Accounting Specialist

Overview
The Accounting Specialist of Historic Huguenot Street (HHS) has primary responsibility for the duties necessary to manage and execute the financial functions of the organization on a daily basis. The Accounting Specialist works under the supervision of the President and Business Manager.

Primary Responsibilities

• Prepare weekly cash flow reports for management’s review
• Monitor bank account balances
• Manage weekly accounts payable including entering invoices and cutting checks
• Process and record payroll on a bi-weekly basis
• Record daily shop sales and verify deposits in the bank account
• Reconcile bank accounts
• Track and reconcile department credit cards
• Responsible for month end close including reconciliation of other balance sheet accounts
• Prepare and review monthly financial statements
• Track incoming grants and expenses
• Provide reports as needed for various fund and department leaders
• File quarterly sales tax return
• Adheres to financial policies and procedures, and updates these resources whenever necessary under the supervision of management
• Maintain integration between donor database and QuickBooks Online ensuring that information is being properly coded and classed after syncing.
• Maintains organized and secure files and ensures confidentiality of all records
• Ability to record, track, and report on transactions among numerous restricted funds
• Other duties as assigned

Special Projects

Preparation of Internal Financial Statements

• Prepare accurate financial statements on a quarterly basis, along with other statements as requested
• Monitor year-to-date performance compared to budget and prior year

Audits

• Prepare financial statements at end of fiscal year
• Serve as liaison with auditor(s) and prepare all required schedules
• Coordinate annual audit and adhere to audit recommendations

Budgets

• Assist Administrative Team with annual operating budgets and capital projects budgets
• Prepare quarterly budget reports for board meetings and finance committee
• Coordinate on a regular basis with professional staff to reconcile program area budgets

Preferred Qualifications

• Bachelor’s degree in accounting
• Possesses strong attention to detail and the ability to multitask
• Strong proficiency with computer technology and software, including Excel
• Ability to work effectively under high pressure and strict deadlines
• Ability to work both independently and collaboratively
• Highly organized
• Minimum 5 years of accounting experience
• Proficiency in a QuickBooks Online
• A strong understanding of GAAP and nonprofit accounting standards

Wages, Hours, and Benefits

This is a full-time, non-exempt, hourly position (35 hours per week) and is currently a hybrid remote position, requiring one day per week in the office. HHS offers a generous package of paid holidays, vacation, personal, and sick time, in addition to health, dental, and vision coverage. Other benefits include a complimentary Historic Huguenot Street membership. Hourly range of $25-$30/hour, depending on experience.

How to Apply

All applications should consist of a resume, letter of interest, and three professional references.