Capital Campaign Assistant

The Adirondack Experience (ADKX) in Blue Mountain Lake is nestled right in the heart of the Adirondacks and offers four seasons of outdoor recreation, is surrounded by serene landscape and cozy small towns, and offers something for everyone who enjoys the serenity of the Adirondack Park. The ADKX is primarily a seasonal museum open from Memorial Day weekend through Indigenous People’s Day but  host a year-round staff of 31 individuals who keep operations running all year. 

The ADKX is embarking on an exciting capital campaign and is in need of a two-year term, full-time (40 hrs/week), year-round coordinator to help oversee all aspects of the capital campaign.The primary responsibilities of the Capital Campaign Assistant include assisting the Advancement Manager in implementing the Capital Campaign plan including solicitation straegies,donor engagement, and volunteer coordination. The Capital Campaign Coordinator would manage the day-to-day operations of the campaign, research and compile detailed donor and prospect profiles, reports, lists, and other related information for meetings, events, and strategic planning purposes. The coordinator is also responsible for assisting with the maintenance of the museum’s donor database. This position is eligible for participation in our generous benefit package that includes health, dental, vision, and supplemental insurances, paid time off, and a generous contribution to a 403b retirement account with no match required. Staff are able to work remotely during the winter months two days a week and be onsite for the other three. Hourly Range: $20 - $24/hr. 

Primary Responsibilities:

• Assist in supporting implementation of campaign plan and solicitation strategies.
• Manage day-to-day campaign operations. 
• Conduct donor and prospect research. 
• Prepare proposals, strategy memos, talking points, and materials for use by staff, volunteers, and campaign committees.
• Coordinate logistics for campign meetings and events. 
• Collaborate with consultants, contractors, and senior staff to ensure campign activities remain on schedule, within scope, and aligned with strategic goals. 
• Prepare and distribute regular campaign updates.
• Perform other duties as assigned to support the overall success of the museum's advancement efforts. 

Day to Day Duties include:

• Partner with Staff - To support the museum’s robust private grant program with prospect research, drafting of grant submissions/LOI’s and post grant reporting.
• Record Keeping and Data Management – Maintain accurate and organized campaign records, including calendars, gifts and pledges, volunteer assignments, and meeting notes; ensure consistent and timely data entry and reporting in Altru, including event RSVPs and attendance.
• Meeting and Event Coordination – Plan and support campaign-related meetings and events by preparing materials, coordinating logistics, confirming participation, and assisting on-site as needed.
• Communication and Outreach – Serve as a central point of contact for campaign communications; provide timely updates to staff, volunteers, and consultants; and facilitate clear, consistent information sharing across the campaign team.
• Materials Preparation and Distribution – Develop and assemble solicitation packets, case statements, pledge forms, and related materials for staff and volunteer use; maintain accessible digital and physical files for campaign reference.
• Database and Systems Support – Manage campaign data and reporting in Altru; assist with moves management tracking and ensure accuracy of donor and prospect information.
• Administrative Support – Provide daily administrative and operational assistance to the Advancement Manager, senior staff, consultants, and campaign committees to ensure smooth and efficient campaign operations.

An ideal candidate will have: 

• Experience with Altru, Blackbaud, or similar donor management systems, or the ability to learn and adapt to new computer programs effectively and in a timely manner.
• Strong computer skills required with proficiency with Microsoft Word, PowerPoint, and Excel, databases, and the Internet.
• Strong research and organizational skills. Attention to detail important.
• Ability to manage time efficiently; work on multiple projects and deadlines simultaneously.
• Ability to work independently and with a team.
• Excellent verbal, phone, and written communications skills.
• Self-motivated.
• Excellent record keeping skills.
• Professional manner in dealing with volunteers, staff, and donor/prospects.