Development Associate

Development Associate Position

We're looking for a Development Associate who’s ready to improve efficiency across fundraising strategies — someone who thinks about how to make their team more effective.

This role will oversee many areas of service: project/system management, event coordination, marketing/communications, customer service, problem solving, among other areas. As a start-up organization, our team oversees multiple responsibilities. 

 

What You’ll Do

• Keep our development engine running. You’ll manage the logistics/schedule, data analysis/evaluation, and communications that power our fundraising efforts — ensuring precise task management, data accuracy, and open accountability through immediate actions and long-term planning.
• Be the first point of connection. Whether it’s a donor or guest, you’ll represent our organization with professionalism and warmth, helping ensure high donor retention rates, and responding to external requests promptly.
• Help us show up in the world. You’ll support the creation of fundraising materials, assist with website and social media updates, and create content for our campaigns and appeals.
• Support events that inspire. From behind-the-scenes planning to day-of execution, you’ll bring care and precision to events that cultivate and steward our donors.
• Steward the data that matters. You’ll manage our donor database with accuracy, process gifts, generate reports, provide timely prospect research, and ensure we’re learning from the numbers — all while honing your skills in a culture that values growth and collaboration.
• Be a trusted right hand. You’ll support the development team and Executive Director with the coordination and follow-through that make them effective on the front line.
• Help us leverage the board. You’ll help us ensure that our highly connected board is in sync with our development team.

 

The Details

 

Annual Giving

• Coordinate the Executive and Development Staff’s major gift portfolio activity,  supporting portfolio meetings administratively, updating the portfolio, recording moves management touch points, preparing touchpoint resources, and proposal writing. 
• Collaborate with the development and communications team to plan the annual giving calendar and themes.
• Assist in scheduling and coordinating multi-channel campaigns (email, direct mail, social media, etc.).
• Support the development campaigns and appeals, including drafting donor appeals, bi-weekly acknowledgment letters, campaign emails, and membership welcome packages and renewal notices.
• Coordinate and deliver membership benefits (e.g., swag, event invites, access codes). Support member stewardship through personalized outreach or perks.
• Track member sign-ups, renewals, and expirations, and maintain updated member info
• Review campaign performance metrics (open rates, response rates, revenue, retention, conversion rates).
• Compile impact stories, quotes, and data for use in appeals and campaign materials.
• Pull, clean, and segment donor and member lists for targeted appeals.
• Maintain and update our online giving platform, QGiv, including coordinating donation forms, campaign landing pages, and giving options.
• Support the creation of donor recognition lists or wall displays, if applicable.
• Create summary reports for internal team meetings or board updates.

 

Events

• Manage logistics, timelines, vendors, accessibility needs, and budgets for major donor events and cultivation gatherings, ensuring a seamless and welcoming experience.
• Manage guest experience, oversee invitation lists, RSVPs, and donor briefings, serving as a point of contact for VIPs, board members, and major donors before, during, and after events.
• Support donor tours and behind-the-scenes experiences.
• Support invitations, confirmations, on-site materials, and post-event stewardship, ensuring donor-facing communications reflect the Museum’s voice, values, and mission.
• Record attendance and insights in the CRM, support reporting and follow-up, and identify opportunities to deepen donor relationships based on event participation.

 

Corporate Sponsorship

• Coordinate the corporate sponsorship portfolio activity of the frontline fundraisers, leading portfolio meetings, updating the portfolio, strategizing on moves management touch points, preparing touchpoint resources, and proposal writing. 
• Support the fulfillment of corporate sponsorship benefits, including both brand marketing and employee engagement activities.
• Monitor weekly, monthly, quarterly, and annual data to achieve goals on prospects managed, donor touchpoints, and proposals submitted.

 

Grants

• Support the logistics of our grant portfolio by helping us produce winning applications and reports.
• Support the relationship building with our grantmakers by coordinating meetings and visits.

 

Development Operations

• Implementing policies, systems, and procedures, with a special emphasis on professionalism and ethical standards, for soliciting, acknowledging, tracking, and reporting gifts.
• Maintain all development technology, including the CRM, email system, museum website, and online giving tool. Ensuring correct tagging of donor types, campaign history, and segmentation attributes, and managing automations.
• Track Development collateral and office supplies, including stationery, brochures, pledge cards, and other physical materials
• Tracking expenses and coordinating VIP and vendor/partner relationships.
• Ensure and inform adherence to brand guidelines and best practices.  
• Provide support and resources across departments to help advance operations at large.
• Respond to reasonable inquiries and requests from the Board of Trustees.
• Reconcile revenue and expenses on a weekly/monthly basis.
• Scheduling for all individual and institutional donors, and managing the Chief of Development’s calendar.
• Assist in creating and updating collateral, fundraising materials, reports, and publications.

 

This is for you if:

 

• You’re not just looking for a task list — you’re looking for purpose. You want your attention to detail and love of systems to fuel something bigger than yourself.
• You believe that behind every great donor experience is thoughtful infrastructure. Clean data, clear processes, and well-timed messages aren’t just logistics — they’re how relationships are built.
• You’re energized by the rhythm of fundraising — appeals, renewals, acknowledgments, reports — and you know that consistency is its own kind of magic.
• You love a good spreadsheet and a good story. You can toggle between the back end and the front lines, knowing both are essential to doing this work well.
• You don’t wait to be told what’s broken — you notice, you fix, and you improve. You get satisfaction from making things run smoother than they did yesterday.
• You see donor lists and think about segmentation. You see an email campaign and think about deliverability. You see a gift come in and think: “How can we say thank you in a way that sticks?”
• You’re collaborative by nature. You like being the person others can count on — to follow through, follow up, and bring ideas to life.

 

ADA Notations

 

• Regular sitting, standing, walking, climbing stairs, balancing, crouching, stooping, and communication (talking/hearing).
• Occasional lifting/moving up to 30 lbs.
• Vision requirements include close vision and the ability to adjust focus.
• Noise conditions range from quiet to moderate noise.

 

Reporting Relationship

 

This position reports to the American LGBTQ+ Museum’s Chief of Development and has no direct reports.

 

Compensation + Benefits

 

This is a full-time, salaried position at $86,814 annually and comes with a generous benefits package. Salary is non-negotiable per the Museum’s pay equity policy.

 

Please view attached Position Description for full details.