Public Programs Coordinator

Public Programs Coordinator (Part-Time/Regular)

About this Opportunity

The Garden seeks a dynamic professional who can support our public program offerings, which are centered on our mission to bring together people, plants and culture. The person in this role will support and report to QBG’s Assistant Director of Public Program in all activities related to planning and implementation of QBG’s public programs, as well as the education department. The ideal candidate has a strong connection to our mission, as well as experience and interest in providing administrative support in the creation and implementation of strong cultural programming.

This role will be responsible for the following, in addition to any other projects and tasks assigned by the Assistant Director of Public Programs.

Responsibilities: 

• Assist in the planning and execution of small and large events such as festivals, workshops, performances, and other cultural events
• Assist in designing, coordinating and facilitating botanical and environmentally themed activities such as workshops, for the public onsite and off-site
• Support with post-event tasks such as data tracking
• Support marketing and communication efforts by drafting event descriptions and event platform management such as Eventbrite
• Help manage online registration, vendor applications, and invoicing
• Support tracking and outreach to all vendor relations, occasionally acting as day-to-day contact for all vendors & concessionaires
• Work with other QBG staff to curate and lead walking tours and talks highlighting the QBG’s collection and work
• Assist with oversight of departmental interns and volunteers for planning and delivering programming such as single day activities, events, workshops and discovery programs
• Conduct community outreach
• Support teaching, administrative and logistical duties of education department, as needed
• Create signage and materials for events and programming
• Manage and organize supplies and inventory
• Assist with event setup and breakdown

Qualifications:

• At least 2-3 years of experience in education, event planning, public realm programming, hospitality/tourism or related fields
• Effective administrative and organizational skills (inclusive of Excel, MS Word, Outlook, Slack, and Zoho forms), design skills a plus
• Excellent communication, facilitation, writing and proofreading skills
• Organized and proactive, with strong problem-solving skills with an eye for detail and ability to work independently
• Team-player with strong interpersonal skills
• Strong passion and interest in botany and environmental sustainability
• Interest and experience in creating safe, welcoming spaces for people of all backgrounds
• Experience working in outdoor education, particularly in environmental, botanical or gardening a plus
• Bilingual or multilingual skills are preferred, particularly in languages commonly spoken in the communities we serve (e.g., Spanish, Mandarin, Korean, or other) a plus

Physical Demands:*

• Ability to lift and move up to 40 pounds safely
• Ability to perform diverse, sometimes repetitive, tasks that can be physically demanding
• Fast-paced environment working approximately 100+ programs and events in the year
• Quickly crossing Garden grounds for various needs and communication with team leads
• Comfortable working and standing outdoors in various weather conditions for long hours during set-up and shows

*The physical demands described here are representative of those that must be met to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

Schedule

This is a part-time regular position. The schedule for this position is approximately 20 hours per week, Thursday through Sunday, with flexibility to work Wednesday through Saturday some weeks, depending on events schedule.

Compensation: $25/hour

For consideration, please submit your resume, cover letter, and any relevant documents via our Career Center.

If you encounter difficulties with uploading documents to the portal, please send via email to Human Resources at [email protected].