Nonprofit Accounting Specialist

The Accounting Specialist  has primary responsibility for the duties necessary to manage and execute the financial functions of the organization on a daily basis. The Accounting Specialist works under the supervision of the President and Business Manager.

Primary Responsibilities

• Manage weekly accounts payable including entering invoices and cutting checks
• Prepare weekly cash flow reports for management’s review
• Monitor bank account balances
• Process and record payroll on a bi-weekly basis
• Reconcile bank accounts
• Record daily shop sales and verify deposits in the bank account
• Track and reconcile department credit cards
• Responsible for month end close including reconciliation of other balance sheet

accounts

• Prepare and review monthly financial statements
• Track incoming grants and expenses
• Provide reports as needed for various fund and department leaders
• File quarterly sales tax return
• Adhere to financial policies and procedures, and updates these resources

whenever necessary under the supervision of management

• Maintain integration between donor database and QuickBooks Online ensuring

that information is being properly coded and classed after syncing.

• Maintain organized and secure files and ensure confidentiality of all records
• Ability to record, track, and report on transactions among numerous restricted

funds

• Other duties as assigned

Special Projects

• Preparation of Internal Financial Statements
• Prepare accurate financial statements on a quarterly basis, along with other

statements as requested

• Monitor year-to-date performance compared to budget and prior year
• Audits
• Prepare financial statements at end of fiscal year
• Coordinate annual audit and adhere to audit recommendation

Budgets

• Assist Administrative Team with annual operating budgets and capitalprojects budgets
• Prepare quarterly budget reports for board meetings and financecommittee
• Coordinate on a regular basis with professional staff to reconcile programarea budgets

Preferred Qualifications

• Masters degree in accounting
• A strong understanding of GAAP and nonprofit accounting standards
• Minimum 5 years of accounting experience
• Proficiency in a QuickBooks Online
• Possesses strong attention to detail and the ability to multitask
• Ability to work effectively under high pressure and strict deadlines
• Ability to work both independently and collaboratively
• Highly organized
• Strong proficiency with computer technology and software, including Excel.

Wages, hours and benefits

This is a full-time, non-exempt, hourly position (35 hours per week) and is currently a hybrid remote position, requiring one day per week in the office. HHS offers a generous package of paid holidays, vacation, personal, and sick time, in addition to health, dental, and vision coverage. Other benefits include a complimentary Historic Huguenot Street membership. Hourly range of $28-$30/hour, depending on experience.

How to Apply

All applications consisting of a resume, letter of interest, and three professional references should be submitted via email (resumes sent without a corresponding letter and list of references may not be reviewed).